Financial Coordinator, Global Program Finance (SBSR/IP) Full-time Job

ITLE: Financial Coordinator, Global Program Finance (SBSR/IP)

REPORTING TO: Finance Manager SBSR

LOCATION: Our preference is for the individual in this role to be based in the New York Metropolitan Area, but at present, the majority of our U.S. based staff will continue to work remotely (with ad hoc visits to the offices as needed), through at least the end of 2022.

JOBS SUPERVISED: N/A

ASSIGNMENT LENGTH: Indefinite

POSITION SUMMARY: The Population Council conducts research to address critical health and development issues. Our work allows couples to plan their families and chart their futures. We conduct research and programs in more than 50 countries. Our New York headquarters supports a global network of offices in Africa, Asia, Latin America, and the Middle East.

The Financial Coordinator, under the supervision of the Social Behavioral Science Research (SBSR) Finance Manager, provides overall financial and business support to the Global Program Finance team supporting the SBSR and International Programs (IP) Divisions. The incumbent will also work with program and operational staff based in the Councils US and international offices on various financial tasks to ensure proper cost allocations in accordance with Council and donor policies and procedures.

RESPONSIBILITIES:

1. Handle monthly and yearly closings of program expenses in the accounting system. Work with Financial Managers to ensure that all program expenses including personnel and consultant expense reports, and credit card statements are accurate, within the period and processed in accordance with the Councils policies and procedures.
2. Manage the timely submission of monthly timesheets for all staff paid through U.S. payroll. Review staff time entered in timesheets to ensure proper cost allocations. Maintain the current list of timesheet accounts in the accounting system and electronic files with actual staff timesheet information for program staff access. Ensure that new accounts are added as needed.
3. Manage monthly expense report submission in Expensify system.
4. Provide Global Program Finance Director with monthly spending updates on both SBSR and IP Divisions restricted and unrestricted spending, and other reports as needed.
5. Maintain up-to-date award and financial records for Global Program Finance team. Update Databank, Award tracker tool and any other electronic records needed by Global Program Finance team to provide grant data to program staff.
6. Assist Financial Managers and Budget Specialists in monitoring expenditures. Support Budget Specialist in reviewing accounting records, resolving discrepancies with program staff and preparing journal entries for corrections.
7. Set up and maintain electronic copies of program files to include new grant notifications and subsequent modifications, approved donor budgets and narratives following SBSR unit structure.
8. Support Global Program Finance team in the PPB process and update the necessary budgeting software with the account codes necessary to upload budget information.
9. Other financial coordination and reporting responsibilities, as assigned.

QUALIFICATIONS:

We understand that there are many paths to acquiring expertise and experience and strong candidates may not have every qualification listed here. We encourage applications from individuals with diverse and/or nontraditional backgrounds who bring passion, skills, and experience in many or most of these areas.

1. Bachelors degree in accounting, finance, or related field with at least three years of relevant experience, or a satisfactory combination of education and relevant experience.

2. Not for profit experience desirable.

3. Excellent computer skills, including advanced knowledge of Microsoft Excel and extensive experience working with database systems.

4. Excellent quantitative and analytical skills. Accuracy and attention to detail.

5. Strong organizational skills as well as good communication and interpersonal skills. Ability to handle a heavy workload with competing priorities. Ability to work independently with minimal supervision, and to also function as part of a global team.

SALARY AND BENEFITS: Salary range between $59,000-$69,000 annually, depending on knowledge, skills and experience.

Excellent benefits package includes:

• Medical, dental, vision and life insurance available immediately upon hire;
• 403(b) retirement plan with employer contribution equal to 12% of annual salary (up to a maximum salary of $200,000) after one year of employment;
• 24 annual and 12 sick days per year (accrued semi-monthly)*
• Approximately 10 paid holidays;
• 8 weeks of paid parental leave;
• Educational assistance*
• College tuition support for dependents**

We strive to provide an environment of professional growth and development.

*Pro-rated for part-time staff who work a minimum of 20 hours per week.

**Employees must work full-time to be eligible for this benefit; non-exempt staff are eligible after one year of service

Application Deadline: October 4, 2022

When applying through the web portal please attach your CV and Cover Letter in Word or PDF format.

The Council requires all U.S. based staff, interns and fellows to be fully vaccinated and boosted against COVID-19. New staff members must verify vaccination at the time of hire. Exemptions will only be considered for medical reasons and sincerely held religious beliefs. Exemptions are not guaranteed and must be discussed with Human Resources.

The Population Council is an international, nonprofit, nongovernmental institution that seeks to improve the well-being and reproductive health of current and future generations around the world and to help achieve a humane, equitable, and sustainable balance between people and resources. The Council conducts biomedical, social science, and public health research and helps build research capacities in developing countries. Established in 1952, the Council is governed by an international board of trustees. Its New York headquarters supports a global network of country offices. We are seeking an individual to fill the position described. If you know of a qualified candidate or are interested in this position, please email your resumes and cover letters to the email address listed above.