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Data Entry Assistant Full-time Job

2 years ago   Computer & IT   Arusha   4.7K views Reference: 479
Job Details

Data Entry Assistant

Date: Feb 25, 2022

Location: Tanzania, Tanzania

Organization: African Union Commission - AUC

AU Values

Respect for Diversity and Team Work Think Africa Above all

Transparency and Accountability Integrity and Impartiality

Efficiency and Professionalism Information and Knowledge Sharing

Organization Information

Reports to: Documentalist Legal Division
Directorate: Registry of the Court
Number of Direct reports: 0
Job grade: GSA 4
Contract type: Fixed-Term position (African Governance Architecture Support Project)
Location: Arusha, Tanzania

Purpose of Job

To ensure proper documentation services through provision of efficient information and documentation to support the work of the Court.

Main Functions

Implementation of the digitization project for both judicial case files and administrative records.
Liaise with Court Clerks and Legal Officers on prioritized cases for digitization
Upload documents into the Knowledge Management System and AU Common Repository

Specific Responsibilities

Digitization of current and archival administrative documents and review scanned files and update or purge them as necessary for easy retrieval.
Upload final scanned judicial decisions in the African Union Common Repository
Keep backup of all scanned documents in safe location (preferably offsite) in case of disaster.
Control the quality of the information captured in digital format and ensure confidentiality of classified information.
Ensure compliance with relevant AU policies legislation and regulations relating to documents and records management;
Optimize /re-size big files to the required size in the Electronic case Management System.
Perform any other duties as required.

Academic Requirements and Relevant Experience

Advanced Certificate of Secondary School Education and a Diploma in either Records Management, Archival / Documentation Studies, Information Management from a recognized educational institution.
A higher qualification (university degree or postgraduate diploma) in any of the above-mentioned disciplines will be an added advantage;
Computer literacy and Information Technology skills is essential;
A minimum of five (5) years relevant professional experience in digitization, archiving indexing or document management, operating heavy duty scanners or multifunctional copiers, preferably in an international organization.

Required Skills

Demonstrate professionalism;
Demonstrated ability to handle complex archival issues
Good Planning and organizational skills, including ability to establish priorities and to plan, coordinate and monitor own work plan;
Concentration and high level of accuracy;
Respect for confidentiality and good public relations
Excellent interpersonal skills, ability to work under pressure in a multi-cultural environment and under minimum supervision;
Good communication skills;
Knowledge of International Organizations
Conceptual, analytical, and innovative problem-solving abilities
Proficiency in one of the AU Official working languages. Good knowledge of at least one other language will be an added advantage.

Core Competencies

..Teamwork and Collaboration


Learning Orientation

Communicating with impact

Functional Competencies

Conceptual Thinking and Problem Solving

Job Knowledge

Drive for Results

Innovation and taking initiative


Appointment to this post shall be based on a Fixed - Term contract for a period of one year. Thereafter, the contract may be renewed for the same period subject to satisfactory performance and availability of funds.


The African Court is an equal opportunity employer; qualified women are strongly encouraged to apply.


Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage


The overall salary for this post shall be US$49,367.20 (grade GSA4, step 5 -International) per year, for internationally recruited staff, and US$ 18,679.28 (grade GSA4, Step 5 - Local) per year, for locally recruited staff. This global salary includes all allowances.

Applications must be made not later than 28 March 2022.

Requisition ID: 989

NB: Candidates who previously applied for this position are encouraged to reapply through the aforementioned website.

Company Description
An Integrated, Prosperous and Peaceful Africa, driven by its own citizens and representing a dynamic force in the global arena.

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