HR Assistant (1 Position) Contract Job

III. RESPONSIBILITIES AND ACCOUNTABILITIES

1. Assist in the recruitment process of the national staff for all units, coordinate with candidates to schedule interview time slots, assist to prepare the interview room for examinations/oral interviews.

2. Assist to obtain the reference checks forms for candidates before the interviews and follow up with referees when they delay in response.

3. Follow up with candidate on submitting the EOD (Entry on Duty) medical tests before candidate is on board.

4. Making sure HR files are well arranged and labelled for easy accessibility and in a neat order.

5. Prepare staff introduction letters e.g bank letter, passport letters, and collecting necessary signatures.

6. Collect manual fingerprint staff attendance from IT unit and compare with system records for any discrepancies.

7. Verify TAs received from staff, collect signatures, and send back to the staff and make sure TAs are filled in the relevant folders.

8. Receive/Handle and coordinate all incoming/outgoing calls via IOM Tanzania official phoneline and IOM Dar mailbox redirect to the responsible unit.

9. Stand by for the senior Human Resource Assistant in Dar es salaam especially when she is absent due to annual leave, sick leave, or on STA duties.

10. Update staff details manually and, in the system, when required.

Posting period: From 07th March 2022 20th March 2022

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PH FORM

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners.
With 149 member states, a further 12 states holding observer status and offices in over 100 countries, IOM is dedicated to promoting humane and orderly migration for the benefit of all.
IOM works to help ensure the orderly and humane management of migration, to promote international cooperation on migration issues, to assist in the search for practical solutions to migration problems and to provide humanitarian assistance to migrants in need, including refugees and internally displaced people.
The IOM Constitution recognizes the link between migration and economic, social and cultural development, as well as to the right of freedom of movement.