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Administrative and logistics coordinator at Médecins du Monde Full-time Job

8 months ago   Administration & Management   Dar es salaam   1.5K views Reference: 492
Job Details

Administrative and logistics coordinator (M/F) - Tanzania

Under the supervision of the general coordinator, you are responsible for the financial, logistics and HR management for the Tanzanian mission. You ensure compliance with donor regulations and with the local legal framework. You directly manage 2 national staffs.

Your main responsibilities are:

Legal framework

  • Ensure compliance with the formalities required by the government agencies and other local authorities
  • Prepare the various contracts
  • Be responsible for the preparation and updating of the documents retracing all of the administrative, financial and human resources procedures of the mission and support the program department in the creation of operating documents

finance

  • Ensure that accounting & finance procedures adhere to MdM HQ policies and comply with donor requirements
  • Support the program teams on administrative, accounting and financial matters
  • Be responsible for the management of the cash holdings and the bank accounts
  • Finalize and send the month-end accountancy to HQ
  • Elaborate and update the different budgets

Funding & donors

  • Lead financial reporting at mission level
  • Ensure appropriate follow-up of the current funding plan, as well as MdM commitments to donors
  • Ensure compliance with donor's and MdM rules
  • Coordinate and organize donor's audit at mission's level, liaison with auditors

human resource management

  • Lead the recruitment procedures
  • Participate on the management of the inductions of all new employees
  • Ensure the application of local legislation concerning the national personnel
  • Update the salary grid on a yearly basis
  • Supervise the monthly pay slips and the payment of the taxes
  • Facilitate the yearly appraisal exercise for all MdM employees
  • Prepare the training agenda
  • Work on the capacity building of the administrative officers
  • Follow-up on the issuing of visas and permits and their renewals

Logistics management

  • Guarantee that the procurement is in line with MdM and donors' guidelines and policies
  • Ensure a good and regularly maintenance of the program office and vehicles
  • Coordinate the transport of staff and goods according to the need of the program
  • Coordinate the purchases and manage the stocks
  • Guarantee the maintenance and rehabilitation of the buildings
  • Set procedure of management for IT and communication

TERMS OF EMPLOYMENT

Status : Employee

Contract : Fixed-term contract

Duration : 4 months

Starting date: as soon as possible
Gross monthly salary: 2 860 euros
Expatriation bonus (10% gross salary per month)
Transportation cost, vaccines and visas covered
22.5 RTT (recovery days) per year
5 weeks of paid leaves per year
Health insurance (60% covered by MdM and 40% by the employee)
Insurance (repatriation)
Teleworking agreement for positions eligible to telework: 110 days/year (minimum of 1 day per week onsite)
Given the current circumstances of Covid-19 pandemic, we are taking special measures to apply health protocols and hygiene measures to guarantee the safety of our staff.

Doctors of the World promotes training and internal mobility

Company Description
For more than 40 years, Médecins du Monde, a campaigning medical organization committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies.

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