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Administrator Manager Full-time Job

8 months ago   Administration & Management   Dar es salaam   1.5K views Reference: 1091
Job Details

The Administrator is responsible for coordinating and overseeing various administrative tasks to ensure the smooth functioning of the organization. They provide essential support to all departments and serve as a point of contact for internal and external stakeholders. The Administrator also assists in budget management, human resources support, office management, and general administrative duties.

Duties and Responsibilities:

  1. General Administration:
    • Manage correspondence, including emails, letters, and phone calls.
    • Schedule and coordinate meetings, appointments, and travel arrangements.
    • Maintain records and files, both in physical and electronic formats.
    • Prepare and distribute reports, presentations, and other relevant documents.
    • Handle incoming and outgoing communications effectively.
  2. Office Management:
    • Organize and maintain office supplies, equipment, and facilities.
    • Coordinate maintenance and repairs, ensuring a safe and efficient work environment.
    • Monitor office expenses and assist in budget planning and control.
    • Implement and improve administrative systems and procedures.
  3. Communication:
    • Serve as a primary point of contact for internal and external stakeholders.
    • Answer queries and provide information promptly and professionally.
    • Liaise with staff, clients, suppliers, and other business contacts.
    • Maintain confidentiality and handle sensitive information appropriately.
  4. Human Resources Support:
    • Collaborate with the HR department in maintaining employee records and databases.
    • Assist in the recruitment and onboarding processes.
    • Prepare employment contracts, offer letters, and other HR-related documents.
    • Support employee engagement initiatives and internal communications.
  5. Financial Administration:
    • Assist in budget planning, monitoring, and reporting.
    • Track and reconcile expenses, ensuring accuracy and adherence to policies.
    • Process invoices, purchase orders, and expense claims.
    • Support the finance department with administrative tasks as required.
  6. Event Coordination:
    • Organize and coordinate meetings, conferences, and events.
    • Prepare meeting agendas, minutes, and necessary materials.
    • Arrange logistics, including venue booking, catering, and audio-visual equipment.

Qualifications and Skills:

  • High school diploma or equivalent; additional qualifications in administration or related fields are a plus.
  • Proven experience as an administrator or in a similar role.
  • Strong organizational and time management skills.
  • Excellent written and verbal communication abilities.
  • Proficiency in using office software, such as Microsoft Office Suite.
  • Attention to detail and accuracy in completing tasks.
  • Ability to handle multiple priorities and meet deadlines.
  • Discretion and confidentiality when dealing with sensitive information.
  • English language is Must
Company Description
Danvast Careers Search is a global search engine for searching new vacancies or jobs as well as offer recruitment process, staff outsourcing and career advice. We were start our journey with blog portal for the last 5 years but now we offer a best web based job portal for both employers and candidates. Website offer a millions of latest jobs opportunities from private companies, Non Profit Organizations and Government agencies worldwide. But also as Recruitment agency we help hundred of companies to get a right candidates for sustainable development.

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