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Office Management Assistant (U.S. Citizen Eligible Family Memeber Only) at US Embassy Tanzania Full-time Job

8 months ago   Administration & Management   Dar es salaam   1.7K views Reference: 625
Job Details

Office Management Assistant (U.S. Citizen Eligible Family Memeber Only) (POL/ECON Administrative Assistant)

Announcement Number:

DaresSalaam-2022-039

Hiring Agency:

Embassy Dar Es Salaam

Position Title:

Office Management Assistant (U.S. Citizen Eligible Family Memeber Only) (POL/ECON Administrative Assistant)

Open Period:

04/06/2022 - 04/20/2022Format MM/DD/YYYY

Vacancy Time Zone:

GMT+3

Series/Grade:

FP - 0120 8

Salary:

USD $42,079 - USD $42,079

Work Schedule:

Multiple - Full Time - 40 hours a week or, Part Time - 20 hours a week

Promotion Potential:

FP-8

Duty Location(s):

1 in Dar Es Salaam, TZ

Telework Eligible:

No

For More Info:

HR Section
000-000-0000
[email protected]

Overview

Hiring Path:

Open to the public

Who May Apply/Clarification From the Agency:

U.S. Citizen Eligible Family Members (USEFMs) - All Agencies

Security Clearance Required:

Top Secret Clearance

Appointment Type

Permanent

Appointment Type Details:

Definite not to Exceed 5 years

Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is:

  • Full Time (40 number of hours per week)
  • Part Time (20 number of hours per week)

Start date: Candidate must be able to begin working within a reasonable period of time (4 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:

No

Relocation Expenses Reimbursed:

No

Travel Required:

Not Required

Duties

Responsible for the administrative management of the Political-Economic Office, including managing the flow of correspondence, files, and other information; ordering office supplies and equipment and ensuring their appropriate use and maintenance; assisting with official visits; managing Leahy Vetting; certifying time and attendance; assisting with new arrivals; and performing other administrative tasks for the section as required. The position is supervised by American Political/Economic Chief.

50% Office Administration: Responsible for management of the administrative functions and requirements of the
Political/Economic Section, to support timely completion of Section tasks and fulfillment responsibilities. Distribute cable traffic, office mail, and newspapers; inventory and order supplies; arrange GSO and other ICASS services when required. Prepare correspondence, including drafting routine memos, letters, diplomatic notes and cables, as required. Serve as timekeeper for Political-Economic prepare all time and attendance forms.

10% Leahy Vetting: Responsible for administrative support and monitoring of workflow related to Post's Leahy Vetting program to ensure proper data entry of required vetting information in the INVEST software and timely submission to Washington, DC. Ensure contributions from interagency vetters (DAO, RSO, CONS, P/E) and Sponsoring officers (USAID, USFWS, DOD, RSO, and INL and other Bureaus, etc.) are coordinated for effective human rights vetting of host country nationals in support of USG funded training and equipping objectives.

10% Records control management: Responsible for maintenance of P/E documents, correspondence, and reports to ensure Proper retention of information. Effective filing, retrieval, and destruction of records as directed and in accordance with pertinent regulations contributes to institutional memory of the Mission.

20% Travel and Visit management: Responsible for ensuring Section responds to electronic country clearance requests and travel arrangements for official visitors, providing administrative support to control officers, as necessary. Prepare representational and travel vouchers and assist with securing travel arrangements.

10% Security functions: Responsible for escorting un-cleared personnel and visitors in sensitive areas of POL/ECON section and as floor warden implementing RSO-approved measures which support the security of information, property, and personnel.

Job holder will perform other related duties as assigned.

Qualifications and Evaluations

Requirements:

EXPERIENCE: Two years of prior office administration work experience is required.

Education Requirements:

Completion of High School is required.

Evaluations:

LANGUAGE: English (Fluent) speaking/writing/reading is required. (This may be tested)

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:

Agency Benefits:

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

  1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
  2. AEFM / USEFM
  3. FS on LWOP and CS with reemployment rights **

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (Certificate of Release or Discharge from Active Duty), equivalent documentation, or certification. A certification is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

COVID-19 Requirements for Eligible Family Members

As required by Executive Order 14043, Eligible Family Members who will be employed on a Family Member Appointment (FMA) or a Temporary Appointment (TEMP) are required to be fully vaccinated against COVID-19 regardless of the employees duty location or work arrangement (e.g., telework, remote work, etc.), subject to such exceptions as required by law. If selected for the position, the agency will provide you additional information regarding what information or documentation will be needed and how you can request a medical or religious accommodation.

Eligible Family Members who will be employed on a Personal Services Agreement and compensated under the USG pay plan will be required to attest to their vaccination status using the Vaccine Attestation Form. If you are not fully vaccinated or decline to provide this information, you will be required to demonstrate proof of a negative COVID-19 test completed within 72 hours of entry to a Mission facility and comply with enhanced COVID-19 mitigation protocols. If selected for the position, the agency will provide you additional information regarding these requirements.

COVID-19 Requirements for Local Candidates

Candidates who will be employed on either a Personal Services Agreement or a direct hire appointment and compensated under the Missions Local Compensation Plan will be required to follow all Mission COVID-19 policies applicable to Locally Employed Staff. If selected for the position, the agency will provide you additional information regarding these requirements.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a Top Secret clearance.

To apply for this position click the Submit Application button. For more information on how to apply visit the Mission internet site.

Required Documents:

In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.

  • Copy of Orders/Assignment Notification (or equivalent)
  • High School Diploma or equivalent
  • Passport copy
  • DD-214 - Member Copy 4, Letter from Veterans Affairs, or other supporting documentation (if applicable)
  • SF-50 (if applicable)
  • Other Document
  • Other Document 2

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Dar es Salaam, Tanzania.

Company Description
Thank you for your interest in employment with the U.S. Mission in Tanzania. To view a current list of all available positions at the U.S. Mission in Tanzania and to apply online,
The U.S. Mission in Tanzania provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status or sexual orientation.

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